UUCE EVENT SPACE & CALENDAR REQUEST

For church related programs/events/meetings only.

Note: Program Council approval is required for all new programs. Please fill out a Program Proposal Form beforehand.
No new programs will be scheduled without Program Council approval.

Name or Description of Activity, Program, or Event:

Contact person:

Name:

Phone:

E-mail:

Is the proposed program a one time event or recurring program? Select one.

One-time event

Date of event:

Start time:
End time:

Recurring program
Start date:

Frequency:

(ex. Once per week/month)
Duration:

(ex. For 6 wks./1 year)
Start time:
End time:

Time for set-up (if needed):

Size of group:

Room or space requested:

First Choice:

Second Choice:
Third Choice:

Other considerations:

  1. How will you know if your event is on the calendar? You will be notified by e-mail or phone when your event is scheduled. You should also check the on-line calendar at uuce.org/calendar.html to validate the listing. All events and meetings will be placed on the church calendar. You must submit this form to the church office on or before the 3rd Friday of the month in order to have your meeting or event included on the calendar in the church newsletter (The Unichord). Set-up time will not be put on the official church calendar but will be used for reserving rooms.
  2. Will you need childcare? Contact the Childcare Coordinator at childcare@uuce.org. Childcare is provided by the Program Council for all Wednesday evening Eat & Meet events and on Sundays from 9:00AM to 12:45PM.
  3. Do you need a key? If you need a key in order to get into the building at the time of your event or meeting, contact the Church Administrator (Linda Porter) at administrator@uuce.org or 847-888-0668.
  4. Do you need special equipment? Contact the Church Administrator if you need any special equipment for your event or meeting. You are responsible for setting up the room(s). Assistance is available for set-up of AV equipment if requested at least a week in advance.
  5. Advertising your event. Please remember to advertise all programs/events in at least the following ways:
    a. The church newsletter (The Unichord). Place in newsletter mailbox at church or e-mail to newsletter@uuce.org.
    b. The Sunday morning Order of Service. Place in church office mailbox or e-mail to office@uuce.org.
    c. The UUs@uuce.org mailing list. To join the e-mail list, contact the Church Administrator at administrator@uuce.org.
    You may also reserve the 2nd floor easel and the display table in the church entrance. Sign up in the church office.
  6. What if your plans change? If your meeting is canceled, or if the dated or location changes, please inform the church office as soon as possible.